Mead Partners Privacy Policy

INTRODUCTION

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you or you are visiting our website.

It describes how we collect, use and process your personal data, and how we comply with our legal obligations to you. Your privacy is important to us, and we are committed to protecting and safeguarding your data privacy rights. This Privacy Policy applies to the personal data of our Candidates, Clients, Suppliers, Web Site Users and other people whom we may contact in order to find out more about our candidates.

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the "GDPR"), the company responsible for your personal data is Mead Partners Limited ("Mead Partners", "Us", "We"). We may amend this Privacy Policy from time to time.

A summary of our privacy policy is written below or to skip to our detailed privacy policy click here.

SUMMARY OF OUR PRIVACY POLICY

What kind of personal data do we collect?

CANDIDATE DATA: To provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We only ask for details that will allow us to help you, such as your name, contact details (including email address and telephone number), education details, employment history and eligibility to work in the United Kingdom You may choose to share other relevant information with us as part of your search for a new role.

CLIENT DATA: If you are a Mead Partners customer, we need to collect and use information about you, or individuals at your organisation to provide you with our services of finding Candidates who are the right fit for your organisation and any other relevant service you ask us to perform for you.

SUPPLIER DATA: We need a small amount of contact information about individuals at your organisation so that we can communicate with you. We also need other information such as your bank details so that we can pay for the services you may provide us.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES: To provide Candidates with suitable employment opportunities, we need some basic background information. We only ask for basic contact details, so that we can get in touch with you for a reference.

WEBSITE USERS: We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website and to help us manage the services we provide.

How do we collect your personal data?

CANDIDATE DATA: We collect your personal data either directly from you or from third parties.

CLIENT DATA: We collect your personal data either directly from you or from third parties such as online and offline media.

SUPPLIER DATA: We collect your personal data in the course of our work with you.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES: We collect your contact details only where a Candidate gives them to us in order for you to act as a referee.

WEBSITE USERS: We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser.

How do we use your personal data?

CANDIDATE DATA: The main reason for using your personal details is to help you find employment opportunities that might be suitable for you. The more information we have about you, your skillset and your ambitions, the better service we can provide.

CLIENT DATA: The main reason for using information about Clients is to ensure that the contractual arrangements between us can properly be implemented and that the relationship runs smoothly. This includes identifying Candidates who we think will be the right fit for your organisation and undertaking other related services you may ask us to perform.

SUPPLIER DATA: The main reasons for using your personal data are to ensure that the contractual arrangements between us can properly be implemented, the relationship can run smoothly and to comply with legal requirements.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES: We use referees' personal data to help our Candidates find appropriate employment. If we are able to verify their details and qualifications, we can make sure that they are well matched with prospective employers.

WEBSITE USERS: We use your data to help us to improve your experience of using our website.

Who do we share your personal data with?

CANDIDATE DATA: We may share your personal data with our Clients who are prospective employers to help you secure the job you want.

CLIENT DATA: We will share your data to ensure that we provide you with a suitable pool of Candidates and to carry out any other relevant service you ask us to perform for you.

SUPPLIER DATA: We may share your information with third parties such as our service providers.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES: We may share your data with our Clients as prospective employers of the Candidate for whom you are a referee.

WEBSITE USERS: We may share limited information with providers of web analytics services, marketing automation platforms and social media services.

How do we safeguard your personal data?

We care about protecting your information and have in place appropriate measures that are designed to prevent unauthorised access to, and misuse of, your personal data.

How long do we keep your personal data for?

If we have not had meaningful contact with you for a period of five years, we will delete your personal data from our systems unless we believe in good faith that the law or other regulation requires us to preserve it.

How can you access, amend or delete the personal data that you have given to us?

Even if we already hold your personal data, you still have various rights in relation to it. To get in touch about these, please contact us either by email at hello@meadpartners.co.uk. We will seek to deal with your request without undue delay, and in any event in accordance with the requirements of any applicable laws. Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to unsubscribe to our services: Where you have asked us to process your personal data for activities including identifying your suitability for job roles, you may request us at any time to cease providing our services.

Data Subject Access Requests (DSAR): You have the right to ask us to confirm what information we hold about you, and you may ask us to modify, update or delete such information. At this point we may comply with your request or, additionally do one of the following:

- we may ask you to verify your identity, or ask for more information about your request; and

- where we are legally permitted to do so, we may decline your request, but we will explain why if we do so.

Right to deletion: You have the right to request us to delete your personal data. We will respond to your request within 30 days (although we may be allowed to extend this period in certain cases) and will only disagree with you if certain limited conditions apply.

What are cookies and how do we use them?

A "cookie" is a small file which asks permission to be placed on your computer's hard drive and which allows web applications to respond to you as an individual. We use only traffic log cookies to identify which pages of our website are being used. This helps us analyse data about web page traffic and improve our website to tailor it to customer needs. We only use this information for statistical analysis purposes and do not use cookies to gather any personal information. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.

DETAILS OF OUR PRIVACY POLICY

WHAT KIND OF PERSONAL INFORMATION DO WE COLLECT?

CANDIDATE DATA: We may collect some or all of the information listed below to enable us to offer you employment opportunities which are tailored to your circumstances and your interests:

- Name;

- Sex/gender;

- Contact details;

- Education details;

- Employment history;

- Referee details;

- Immigration status (whether you need a work permit);

- Nationality/citizenship/place of birth;

- Details about your current remuneration, pensions and other benefits arrangements;

- Information on your requirements and needs regarding future employment;

- Extra information that you choose to tell us;

- Extra information that we find from other third-party sources such as job sites and LinkedIn.

CLIENT DATA: The data we collect about our Clients is very limited. We generally only need to keep your contact details or the details of individual contacts at your organisation such as their names, telephone numbers and email addresses. These are required to enable us to ensure that our relationship runs smoothly.

SUPPLIER DATA: The data we collect about Suppliers is required simply need to make sure that our relationship runs smoothly. We'll collect the details for our contacts within your organisation, such as names, telephone numbers and email addresses. You may also supply us with your bank details, so that we can pay you.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES SUCH AS REFEREES: All we need from referees is confirmation of what you already know about our Candidate or prospective member of Staff, so that they can secure that job they really want. To ask for a reference, we'll obviously need the referee's contact details (such as name, email address and telephone number).

WEBSITE USERS We collect a limited amount of data from our Website Users which we use to help us to improve your experience when using our website. This includes information such as how you use our website, the frequency with which you access our website, your browser type and the location you view our website from.

HOW DO WE COLLECT YOUR PERSONAL DATA?

CANDIDATE DATA: We collect Candidate personal data in two ways:


  1. Personal data that you, the Candidate, provide to us;

  2. Personal data that we receive from other sources.


Personal data you give to us

We need to know certain information about you to provide the best possible service for you. This will enable us to provide you with the most relevant job opportunities.

There are numerous ways you can share your information with us including:

- Submitting your CV through our website;

- Emailing your CV to us;

- Applying for jobs through a job board or aggregator, which then redirects you to our website or emails us a copy of your CV.

Personal data we receive from other sources

We also receive personal data about Candidate from other sources. These may include personal data received in the following situations:

- Your referees may disclose personal information about you;

- Our Clients may share personal information about you with us;

- We may obtain information about you from searching third party sources, such as LinkedIn and other job sites.

CLIENT DATA We collect Client personal data in two ways:

  1. Personal data that we receive directly from you;

  2. Personal data that we receive from other third-party sources.


Personal data that we receive directly from you

We will receive data directly from you in two ways:

- Where you contact us proactively, usually by phone or email;

- Where we contact you, either by phone or email, or through our business development activities more generally.

Personal data we receive from other sources

Where appropriate we may seek more information about you or your colleagues from other sources generally by way of due diligence or other market intelligence such as LinkedIn and other online sources of information.

WEBSITE USERS: We collect your data automatically via cookies, in line with cookie settings in your browser.

HOW DO WE USE YOUR PERSONAL DATA?

CANDIDATE DATA: We generally use Candidate data in two ways:

- Recruitment Activities;

- To help us to establish, exercise or defend legal claims.

Recruitment Activities

Our main area of work is recruitment, connecting the right Candidates with the right jobs. We've listed below various ways in which we may use and process your personal data for this purpose:

- Collecting your data from you and other sources, such as LinkedIn;

- Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment opportunities;

- Providing you with our recruitment services and facilitating the recruitment process;

- Assessing data about you against vacancies which we think may be suitable for you;

- Sending your information to Clients, to apply for jobs;

- Enabling you to submit your CV and apply online for jobs we think may be of interest to you;

- Carrying out our obligations arising from any contracts between us and third parties in relation to your recruitment;

- Verifying details you have provided by requesting information such as references and qualifications; and

- Complying with our legal obligations.

We may use your personal data for the above purposes if we deem it necessary to do so for our legitimate business interests.

To help us to establish, exercise or defend legal claims

In very unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.

CLIENT DATA: We use Client information for:

- Recruitment Activities;

- To help us to establish, exercise or defend legal claims.

Recruitment Activities

In order to provide you with suitable Candidates for jobs, we require data such as:

- Storing your details (and updating them when necessary) on our database, so that we can contact you in relation to recruitment activities;

- Keeping records of our conversations and meetings, so that we can provide a reliable service to you.

To help us to establish, exercise or defend legal claims

In very unusual circumstances, we may use your personal data to help us to establish, exercise or defend legal claims.

SUPPLIER DATA: We will only use your information:

- To store (and update when necessary) your details on our database, so that we can contact you in relation to our agreements;

- To pay for services provided by you to us

- In very unusual circumstances, to help us to establish, exercise or defend legal claims.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES, SUCH AS REFEREES: We will only use the information that our Candidate gives us about you for the following purpose:

- If you were nominated by a Candidate as a referee, we may contact you in order to take up a reference.

WEBSITE USERS: We use your data to help us to improve your experience of using our website.

HOW DO WE SAFEGUARD YOUR PERSONAL DATA?

We are committed to ensuring that your information is secure. To prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect from you.

HOW LONG DO WE KEEP YOUR PERSONAL DATA FOR?

We will delete your personal data from our systems if we have not had any meaningful contact with you or the company you are working for or with for five years. After this period, it is likely your data will no longer be relevant for the purposes for which it was collected.

When we refer to "meaningful contact", we mean, for example, communication between us either verbally or written. If you are a Candidate, we will consider there to be meaningful contact with you if you submit your updated CV. We will also consider it meaningful contact if you communicate with us about potential roles, either verbally or by written communication or click through from any of advertised roles.

HOW CAN YOU ACCESS, AMEND OR DELETE THE PERSONAL DATA THAT YOU HAVE GIVEN TO US?

One of the GDPR's main objectives is to protect and clarify the rights of citizens and individuals with regards to data privacy. This means that you retain various rights in respect of your data, even after you have given it to us.

To get in touch about amending or deleting Personal Data please contact us at hello@meadpartners.co.uk. We will seek to deal with your request without undue delay, and in any event within 30 days (subject to any extensions to which we are lawfully entitled). Please note that we may keep a record of your communications to help us resolve any issues which you raise.

Right to unsubscribe to our services: Where you have asked us to process your personal data for activities including identifying your suitability for job roles, you may request us at any time to cease providing our services.

Data Subject Access Requests (DSAR): You may ask us to confirm what information we hold about you, and request us to modify, update or delete such information. We may ask you to verify your identity and for more information about your request. We may charge you a reasonable administrative cost where legally permissible. Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will always tell you the reasons for doing so.

Right to deletion: You have the right to request that we delete your personal data in certain circumstances. Normally, the information must meet one of the following criteria:

- the data is no longer necessary for the purpose for which we originally collected and processed it;

- you no longer wish us to provide our services and there is no other valid reason for us to continue processing;

- the data has been processed unlawfully;

- it is necessary for the data to be deleted in order for us to comply with our legal obligations as a data controller; or

- if we process the data because we believe it necessary to do so for our legitimate interests, you object to the processing and we are unable to demonstrate overriding legitimate grounds for our continued processing.

OUR LEGAL BASES FOR PROCESSING YOUR DATA

LEGITIMATE BUSINESS INTERESTS

Article 6(1)(f) of the GDPR says that we can process your data where it "is necessary for the purposes of the legitimate interests pursued by [us] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."

CANDIDATE DATA:

We think it's reasonable to expect that if you are looking for employment or have posted your professional CV information on a job board or professional networking site, you are happy for us to collect and otherwise use your personal data to offer or provide our recruitment services to you, share that information with prospective employers and assess your skills against our open vacancies. A prospective employer may also want to confirm your references and qualifications. We need to do these things so that we can function as a profit-making business, and to help you and other Candidates get the jobs you are seeking.

We want to provide you with tailored job recommendations. We therefore think it's reasonable for us to process your data to make sure that we send you appropriate information about jobs and Clients.

We have our own obligations under the law and may therefore share your data in connection with crime detection or litigation.

CLIENT DATA:

To ensure that we provide you with the best service possible, we store your personal data and/or the personal data of individual contacts at your organisation as well as keeping records of our conversations, meetings, registered jobs and placements. We deem these uses of your data to be necessary for our legitimate interests as an organisation providing recruitment services to you.

SUPPLIER DATA:

We use and store the personal data of individuals within your organisation to facilitate the receipt of services from you as one of our Suppliers. We may also hold your bank details, so that we can pay you for your services. We deem all such activities to be necessary within the range of our legitimate interests as a recipient of your services.

PEOPLE WHOSE DATA WE RECEIVE FROM CANDIDATES AND STAFF, SUCH AS REFEREES:

If you have been nominated by a Candidate as one of their referees, we may use your personal data to contact you for a reference. This is a part of our quality assurance procedure and so we deem this to be necessary for our legitimate interests as an organisation offering recruitment services.

ESTABLISHING, EXERCISING OR DEFENDING LEGAL CLAIMS

Sometimes it may be necessary for us to process personal data in connection with exercising or defending legal claims. Article 9(2)(f) of the GDPR allows this where the processing "is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity".

This may arise for example where we need to take legal advice in relation to legal proceedings or are required by law to preserve or disclose certain information as part of the legal process.

HOW TO CONTACT US

To access, amend or delete the personal data that you have given to us or to withdraw your consent to the processing of your personal data (where consent is the legal basis on which we process your personal data) you can:

  • send an email to: hello@meadpartners.co.uk

  • click the unsubscribe link in any e-mail we send to you

  • write to us at the address on our website.


GLOSSARY OF TERMS

Candidates - includes applicants for all roles advertised or promoted by Mead Partners as well as people who have supplied a speculative CV to us not in relation to a specific job.

Clients - covers our customers, clients, and others to whom Mead Partners provides recruitment services in the course of its business.

Suppliers - refers to partnerships and companies, sole traders, independent contractors and freelance workers, who provide services to Mead Partners. In certain circumstances Mead Partners will sub-contract the services it provides to Clients to third party suppliers who perform services on our behalf. Mead Partners requires Suppliers to communicate the relevant parts of this Privacy Policy (namely sections relating to Candidates) to their employees.

Website Users - any individual who accesses the Mead Partners website.

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